Understand Our Data Privacy and Security Practices

The PROSEA Network operates a broad digital infrastructure designed to facilitate botanical research, economic botany analysis, and the dissemination of agroforestry data across Southeast Asia. This document outlines the procedures governing data collection, processing, and protection across our network. Transparent data handling protocols ensure that researchers, field botanists, and academic institutions can use our databases with confidence. Last updated: October 2023.

Information We Collect

Skenzo Ltd. manages the underlying server architecture and systematically gathers specific telemetry during your interaction with the platform. We record device specifications, including user-agent strings and viewport dimensions, alongside IP addresses and geolocation data. This information allows the system to route complex botanical database queries efficiently to the nearest geographic server node.

When researchers submit inquiries or contribute field data through our contact interfaces, we log the provided institutional affiliations, communication details, and timestamp metadata. Capturing this information enables our research coordinators to verify the academic context of incoming data and maintain accurate attribution records for the regional flora indices.

Cookies and Tracking

Standard web protocols often deploy tracking mechanisms indiscriminately across user sessions. Our architecture requires a calibrated approach to maintain database access speeds while respecting user privacy. We deploy essential cookies solely to preserve session states during complex, multi-variable taxonomic searches.

Analytics cookies monitor traffic patterns across the regional flora indices, identifying high-demand resources and potential navigation bottlenecks. Web beacons operate alongside these cookies to verify the successful delivery of requested research materials and large dataset exports. Future iterations of the platform may integrate advertising cookies to support ongoing server maintenance and database expansion, though current operations focus entirely on functional and analytical tracking. Browser-level configurations provide administrators and users complete control over these mechanisms.

Purposes of Processing

Maintaining a high-availability botanical database requires continuous performance optimization and resource allocation. We process the collected telemetry to identify latency bottlenecks—specifically within the search architecture handling complex ethnobotany queries.

By analyzing how users navigate between individual species profiles and broader economic botany records, the engineering team restructures database indexing protocols. This processing yields measurable improvements in query response times for researchers accessing the platform from low-bandwidth environments or remote field stations. The processed data directly informs our infrastructure scaling decisions.

The operational demands of a global research network necessitate secure collaboration with external infrastructure providers. We transmit specific operational data to commercial partners and affiliates who manage our content delivery networks and secure server hosting environments. Our ongoing infrastructure partnership since 2021 with these global providers ensures uninterrupted access to the PROSEA databases.

These entities process the transmitted information solely to execute business purposes defined in our service agreements. We also disclose necessary access records to comply with legal mandates or during structural corporate transactions involving Skenzo Ltd. We prohibit our infrastructure partners from utilizing PROSEA network telemetry for independent commercial profiling.

Your Data Protection Rights

International data protection frameworks establish specific user entitlements regarding the control of personal information. You retain the authority to request complete exports of your logged data or mandate the purging of your records from our active servers.

Users wishing to restrict specific tracking modalities or audit their stored telemetry can initiate these protocols by reaching out via our Contact Us page. The administrative team processes these requests systematically, requiring identity verification before executing data modifications to ensure compliance with global privacy standards.

Data Storage and Deletion

Our retention protocols dictate that server logs and communication records remain in active storage only for the duration necessary to fulfill their original operational mandate. Routine automated sweeps purge obsolete telemetry data from the primary databases on a rolling schedule.

While our deletion protocols guarantee removal from active production servers within 30 days, archival backups maintained for disaster recovery purposes may retain encrypted fragments until their scheduled destruction cycle completes. This dual-tier approach balances immediate privacy rights with the necessity of maintaining database integrity against catastrophic failure.

Revisions to This Policy

Regulatory requirements governing digital privacy and institutional data handling continue to change. We modify these operational guidelines to reflect changes in our technical infrastructure, database expansion, or legal obligations.

Significant architectural updates that alter data processing methodologies will trigger an immediate revision of this document. We advise researchers and institutional partners to review these protocols periodically to maintain awareness of our current data handling specifications and security implementations.